Meon launches Focus PinPoint a new traveller tracking software to help organisations keep track of both past and future travel arrangements. The software aims to help organisations manage their Duty of Care obligations to staff documenting all travel upcoming and past work-related travel. The software helps organisations keep up to date with the latest Foreign Office advice and gives easy to determine icons denoting the risk levels. The system can be used by travel management companies or by individual companies looking to get greater insights into employee travel. When logged in the administrators of the system can review upcoming travel to certain locations, cities, or countries and can even SMS or email travellers from within the system, to let them know about changes that may be occurring.
The PinPoint system can also limit how many travellers can be allowed to book on to the same plane. It also allows you to create traveller groups so that personal assistants and travel managers can see all the bookings in one comprehensive system.
What is Duty of Care?
When it comes to Business Travel, Duty of care is an important topic. Not only is there a legal obligation for corporates to ensure their employees safety as far as possible, but there is also a moral duty. Companies must take care of their employees and actively do all possible to avoid them encountering injury or exposure to situations that could lead to ill health.
We live in uncertain times and we live in a globalised world requiring people to travel both close and far from home. Appropriate risk management should be put into place to ensure the safety and wellbeing of travellers.
Traveller Tracking
Traveller Tracking should form part of a companies Risk Management processes. Ensuring travel bookings are made via one central point the Travel Management Company (TMC) means that the data from the bookings can flow into a Traveller Tracking tool. This will ensure that a company can know where their employees are at any given time. If a disaster occurs anywhere in the world, the systems in place should mean you can be sure who might be affected, who might need help and ultimately have a quick and efficient way to reach them and offer assistance.
SMS Travellers Through the App
The PinPoint application allows the user to interrogate the software to find users in a given location or anyone staying at a particular hotel or travelling on a flight number. You can locate those travellers and easily communicate with them directly from the application via email or SMS. This means as long as your travel programme is such that the policy states employees must book via the appointed Travel Agency then you can be sure you will know that you have contacted all relevant people.
The latest advice all in one place
The situation on the ground in various parts of the world can change by the minute. Advice from the FCO as to whether its safe to travel somewhere or whether you should avoid all but essential travel will reflect the situation on the ground. Pinpoint technology integrates directly with FCO advice and displays that to the user, so you can see where your people are as well as the FCO advice for the destination.
Covid-19 has brought added complexities to travel such as where countries introduce quarantine measures or travel restrictions. PinPoint has integrated directly with Safeture, the intel from this organisation is current and will inform you of the anticipated risk rating as well as offering practical information around topics such as quarantine and other travel restrictions.
Manage Risk
PinPoint is an essential part of the Risk Management tool kit, corporates should combine this software alongside other practices such as having a Travel Policy that ensures all bookings are centralised and captured.
Other elements of risk can also be managed in the application such as where you need to control how many people travel on the same aircraft.
Book your PinPoint demonstration today: (0)116 264 5270
