Free RFP Template

RFP Template for Corporate Travel Agency

Looking for a new or your first Travel Management Company (TMC) and need a request for proposal? Fill in your details below to download our free RFP template.

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What is an RFP?

Creating a request for proposal (RFP) is an important step for many businesses who want to find their first, or change, corporate travel agencies.

From saving you time and money to expert advice and 24-7 support, the benefits of using a corporate travel agency will always outweigh trying to manage the travel yourself. 

Whether you are PA to the managing director, part of the admin team or a travel manager and you have been tasked with finding a travel management company to partner here is a stage by stage process. 

Stage One

The first part of the process is gathering a list of potential agencies to work with. Some you may have heard of, others you will find on Google, and some may make the list because you have heard great reviews.

Stage Two

Once you have a list of corporate travel agencies, the next step is to engage with them, whether that’s a phone call, email or face to face meeting. 

Stage Three

We always try to meet with our clients before the RFP process begins and many clients are opting for Zoom calls. It’s helpful for you to pick our brains and know which questions to ask, so we fully understand your needs and get to know you and your business. 


After this initial meeting you may feel the RFP is not necessary as you have already made up your mind. However, if an RFP is part of the process for your business, having one that asks all the right questions will help significantly with your search. We have created a free Word document RPF template, which is ready for you to download. 


Read our blog to further understand the RFP process for travel management services

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Meon Valley Business Travel
The Barn
Bridge Farm
Holt Lane
LE17 5NJ