Free Sustainable Travel Policy Template

Looking to implement a sustainable travel policy? Don’t know where to start? Download our free sustainable travel policy template in Word format for easy editing or keep reading to learn more about what to include.

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Why You Need a Sustainable Travel Policy

Corporate travel has long been an essential aspect of doing business, enabling companies to forge new partnerships, attend conferences, and explore growth opportunities worldwide. However, in an era where environmental sustainability is at the forefront of global concerns, the impact of frequent business travel on the environment cannot be ignored. As a result, adopting a sustainable corporate travel policy has become imperative for organisations aiming to balance growth with responsible environmental stewardship.

Sustainable Travel

The Impact of Corporate Travel on the Environment

Carbon Footprint and Emissions

Frequent air travel contributes significantly to carbon emissions, a major driver of climate change. The aviation industry’s greenhouse gas emissions are substantial, and unchecked business travel only exacerbates the situation. A sustainable corporate travel policy can help organisations reduce their carbon footprint and minimise their environmental impact.

Benefits Of A Sustainable Corporate Travel Policy

Cost Savings

Implementing a sustainable corporate travel policy can lead to cost savings in the long run. Encouraging virtual meetings and alternative travel options can reduce expenses related to airfare, accommodation, and transportation.

Positive Public Image

Companies that embrace sustainable practices tend to garner positive public perception. A commitment to environmental responsibility through a well-defined travel policy can attract eco-conscious customers and investors.

Employee Satisfaction

Promoting sustainable travel options can also improve employee satisfaction. Many professionals value eco-friendly initiatives and prefer working for companies that align with their personal values.

Smiling business people sitting around a table discussing creating An Effective Travel Policy For their Team

Key Elements Of A Sustainable Corporate Travel Policy

Encouraging Alternatives to Travel

A sustainable travel policy should use the travel hierarchy to prioritise digital communication and active travel whenever possible. By reducing unnecessary carbon-intensive travel, companies can significantly reduce their environmental impact.

Promoting Green Accommodations

Selecting environmentally responsible accommodations, such as eco-friendly hotels or certified sustainable lodgings, can further contribute to a sustainable corporate travel policy.

Offsetting Carbon Emissions

Companies can consider offsetting their carbon emissions by investing in renewable energy projects or participating in carbon offset programs such as Trees4Travel. This proactive approach demonstrates a commitment to environmental conservation.

Strategies For Implementing A Sustainable Corporate Travel Policy

Employee Education and Training

Properly educating employees about the importance of sustainable travel and providing training on green practices can foster a culture of environmental responsibility within the organisation.

Partnering with Environmentally Responsible Suppliers

Collaborating with travel partners and suppliers that share the same commitment to sustainability can reinforce a company’s green initiatives.

Monitoring and Reporting

Regularly monitoring and reporting the impact of the sustainable corporate travel policy can help track progress and identify areas for improvement.


Case Studies Of Successful Corporate Travel Policies

Several companies have already adopted sustainable corporate travel policies, using our Online Booking Tool to assess the carbon footprint of not just our air travel, but also your hotel and offering rail alternatives before you book allowing for informed choices.

Challenges And Solutions In Adopting Sustainable Practices

Resistance to Change

Implementing a sustainable corporate travel policy may face resistance from employees accustomed to traditional travel practices. Effective communication and incentives can help overcome this challenge.

Integrating Sustainability with Business Goals

Finding a balance between environmental goals and business objectives may present a challenge. Integrating sustainability into the overall business strategy is key to success.

The Future Of Sustainable Corporate Travel

9 Ways To Reduce Your Carbon Footprint When Travelling For Business

Technological Innovations

Advancements in technology will continue to reshape the way businesses operate and interact. Virtual reality, augmented reality, and other technologies could further reduce the need for physical travel.

Global Collaborations

As sustainability becomes a global priority, collaborative efforts between governments, businesses, and organisations will lead to more comprehensive and effective sustainable travel policies.

A sustainable corporate travel policy is not just a necessity for environmental conservation; it is also a strategic advantage for businesses in the long run. By adopting eco-friendly travel practices, companies can cut costs, enhance their reputation, and align with the growing environmental concerns of customers and stakeholders.

Frequently Asked Questions​

Is a sustainable travel policy suitable for all types of businesses?

Yes, any business that engages in corporate travel can benefit from a sustainable travel policy, regardless of its size or industry.

Does sustainable travel policy only focus on air travel?

 No, it covers all aspects of corporate travel, including ground transportation, accommodation, and alternative travel options.

How can a company measure its carbon footprint from travel?

 There are various online calculators and tools available to estimate and track carbon emissions from corporate travel including our own MI reporting tool.

Can a sustainable travel policy improve employee retention?

 Yes, promoting sustainable practices can enhance employee satisfaction and improve retention rates.

What are some quick wins for companies transitioning to a sustainable travel policy?

Encouraging telecommuting, reducing single-use items during travel, and opting for eco-friendly accommodations are some quick and impactful changes.