Why Use a Travel Management Company?

Many companies mistakenly believe booking business travel is a simple task. While booking a flight and hotel might seem straightforward, there’s a lot more to consider for a successful and cost-effective business trip. This is where a Travel Management Company (TMC) comes in.

A TMC is more than just a fancy travel agent. They act as a strategic partner, streamlining your business travel programme and delivering a multitude of benefits.

Meon Valley Travel Easy to use online booking tool for travellers

Save Time and Money

Finding the Right Fare

Focus on value, not just price, for business trips. We look for the perfect fit, considering flexibility, travel time, and in-flight perks. Need to change plans? We find changeable fares to avoid fees. Get more done with shorter layovers and comfortable seating – all within your budget.

Invoice Consolidation

Streamline your payments and free up your time. Meon Valley Travel offers a consolidated payment solution, saving you and your finance team significant time and effort. Choose between credit card payments or invoicing. Either way, you’ll eliminate the hassle of manual processes, giving you more time to focus on what matters most – running your business.

Data Insights

We understand data is key to smarter business travel decisions. That’s why we provide a dedicated Client Success Manager who acts as an extension of your team, leveraging our expertise to analyse your travel data and refine your programme for maximum benefit.

Out of Hours Business Travel Consultant

24/7 Support

Travelling for business can be stressful, and unforeseen circumstances can arise anywhere in the world. We offer peace of mind with our 24/7 support. No matter the time zone or situation, a dedicated Meon representative is just a call away. This ensures your employees always have help, whether it’s rebooking a cancelled flight due to bad weather, resolving a hotel reservation issue, or even navigating an emergency. This not only keeps your employees safe and reduces stress, but also allows you to focus on running your business with the confidence that your travellers are well cared for.

Enhanced Traveller Experience

Duty of Care

We understand the challenges of ensuring employee well-being during business trips, especially when self-booking. That’s why we combine the expertise of our travel specialists with cutting-edge technology to create a comprehensive Duty of Care programme. In the event of an emergency, we can quickly locate your employees and implement a response plan to bring them home safely.

Travel Policy Compliance

A key benefit of using us is ensuring compliance with your company’s travel policy. Our system only displays options that adhere to your guidelines, eliminating the risk of non-compliant bookings and potential extra costs. This saves you time and money compared to managing bookings through various channels, which can be confusing and lead to policy violations.

Self-Service Freedom

With our platforms, you have everything you need to book flights, hotels, rail tickets, and cars at your fingertips. Fear not – our team of business travel specialists stands by your side throughout the entire process, handling ticket fulfilment, invoicing, and logistics, leaving you free to focus on your trip.

Use Good Judgement

Legal Responsibility

On the legal end, your travel management company can ensure compliance with a corporate travel policy, so you and your employees won’t have to comb through documents to check on details, and won’t have the embarrassment of explaining infractions or errors. It also prevents intentional abuse.

They will also determine which travel documents are needed, assist with document procurement if necessary (including passports and visas appropriate to the trip’s purpose), and any restrictions or exemptions for travellers of certain nationalities to certain countries.

Sustainable Travel

By implementing a sustainable travel programme, we can help you reduce the environmental impact of your business travel. For instance, we can encourage travellers to choose rail for suitable trips and highlight lower-emission options during booking. We can also empower your travellers to make eco-conscious decisions by providing clear comparisons of flights and rail options, allowing them to filter by carbon emissions and see the CO2 impact of their choices. Furthermore, we can provide insightful reports that track your carbon footprint, allowing you to measure your progress and adjust as needed. 

Smiling business people sitting around a table discussing creating An Effective Travel Policy For their Team

Invest in More Than Travel

Partnering with Meon goes beyond just booking travel. It’s an investment that can significantly reduce costs, improve traveller well-being, and provide valuable insights to optimise your business travel programme.

Free Sustainable Travel Policy Template

Looking to implement a sustainable travel policy? Don’t know where to start? Download our free sustainable travel policy template.

Fill out the form below to receive the Sustainable Travel Policy Template:

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