Why Use a Travel Management Company?
Many companies mistakenly believe booking business travel is a simple task. While booking a flight and hotel might seem straightforward, there’s a lot more to consider for a successful and cost-effective business trip. This is where a Travel Management Company (TMC) comes in.
A TMC is more than just a fancy travel agent. They act as a strategic partner, streamlining your business travel programme and delivering a multitude of benefits.
Save Time and Money
Finding the Right Fare
Focus on value, not just price, for business trips. We look for the perfect fit, considering flexibility, travel time, and in-flight perks. Need to change plans? We find changeable fares to avoid fees. Get more done with shorter layovers and comfortable seating – all within your budget.
Invoice Consolidation
Streamline your payments and free up your time. Meon Valley Travel offers a consolidated payment solution, saving you and your finance team significant time and effort. Choose between credit card payments or invoicing. Either way, you’ll eliminate the hassle of manual processes, giving you more time to focus on what matters most – running your business.
24/7 Support
Travelling for business can be stressful, and unforeseen circumstances can arise anywhere in the world. We offer peace of mind with our 24/7 support. No matter the time zone or situation, a dedicated Meon representative is just a call away. This ensures your employees always have help, whether it’s rebooking a cancelled flight due to bad weather, resolving a hotel reservation issue, or even navigating an emergency. This not only keeps your employees safe and reduces stress, but also allows you to focus on running your business with the confidence that your travellers are well cared for.
Enhanced Traveller Experience
Duty of Care
We understand the challenges of ensuring employee well-being during business trips, especially when self-booking. That’s why we combine the expertise of our travel specialists with cutting-edge technology to create a comprehensive Duty of Care programme. In the event of an emergency, we can quickly locate your employees and implement a response plan to bring them home safely.
Travel Policy Compliance
A key benefit of using us is ensuring compliance with your company’s travel policy. Our system only displays options that adhere to your guidelines, eliminating the risk of non-compliant bookings and potential extra costs. This saves you time and money compared to managing bookings through various channels, which can be confusing and lead to policy violations.
Self-Service Freedom
With our platforms, you have everything you need to book flights, hotels, rail tickets, and cars at your fingertips. Fear not – our team of business travel specialists stands by your side throughout the entire process, handling ticket fulfilment, invoicing, and logistics, leaving you free to focus on your trip.
Legal Responsibility
On the legal end, your travel management company can ensure compliance with a corporate travel policy, so you and your employees won’t have to comb through documents to check on details, and won’t have the embarrassment of explaining infractions or errors. It also prevents intentional abuse.
They will also determine which travel documents are needed, assist with document procurement if necessary (including passports and visas appropriate to the trip’s purpose), and any restrictions or exemptions for travellers of certain nationalities to certain countries.
Sustainable Travel
By implementing a sustainable travel programme, we can help you reduce the environmental impact of your business travel. For instance, we can encourage travellers to choose rail for suitable trips and highlight lower-emission options during booking. We can also empower your travellers to make eco-conscious decisions by providing clear comparisons of flights and rail options, allowing them to filter by carbon emissions and see the CO2 impact of their choices. Furthermore, we can provide insightful reports that track your carbon footprint, allowing you to measure your progress and adjust as needed.
Invest in More Than Travel
Partnering with Meon goes beyond just booking travel. It’s an investment that can significantly reduce costs, improve traveller well-being, and provide valuable insights to optimise your business travel programme.
Do i need a TMC?
This handy 4-question quiz will assess your business travel needs and provide a personalised recommedation.