What you need to know: ETIAS & EES

As Europe prepares to implement two significant changes to its border management systems, travellers and businesses alike must stay informed. The European Travel Information and Authorisation System (ETIAS) and the Entry/Exit System (EES) are set to transform how non-EU citizens enter and exit the EU Area. This blog post will delve into these systems, highlighting their purposes, functionalities, and implications for travellers.

What is ETIAS?

The European Travel Information and Authorisation System (ETIAS) is a visa waiver programme designed for citizens of non-EU countries who do not require a visa to enter the EU Area. This includes UK, USA, Japan, and Australia and will be implemented by summer 2025. ETIAS aims to enhance security by pre-screening travellers before they arrive in Europe¹.

What’s New?:

• Application Process: Travellers must apply online or via a mobile app, providing personal information such as passport details, current occupation, and travel history. The application process is expected to take around 10 minutes².
• Cost and Validity: The ETIAS will cost €7 for most applicants, and it will be valid for three years or until the passport expires, whichever comes first. It allows for multiple entries into the EU Area².
• Approval Time: Most applications will be approved within minutes, but some may take up to 72 hours².

What is EES?

The Entry/Exit System (EES) is another crucial component of the EU’s new border management strategy, which is planned to launch in November 2024. Unlike ETIAS, which is a pre-travel authorisation, EES is an automated system that records the entry and exit of non-EU nationals at the external borders of Europe³.

What’s New:

• Data Collection: EES will collect biometric data, including facial images and fingerprints, as well as travel document information. This data will be used to track the duration of each traveller’s stay in Europe⁴.
• Purpose: The primary goal of EES is to replace the manual stamping of passports, thereby reducing delays and improving the accuracy of border checks⁴.
• Implementation: EES will be implemented at all external borders of the EU, including airports, seaports, and land borders⁴.

Implications for Travellers

The introduction of ETIAS and EES will bring several changes for travellers from non-EU countries:

1. Pre-Travel Requirements: Travellers will need to ensure they have an approved ETIAS before embarking on their journey. This adds an extra step to the travel planning process but aims to enhance security and streamline border checks¹.
2. Border Procedures: Upon arrival, travellers will undergo biometric checks as part of the EES process. This may initially cause some delays, but it is expected to speed up over time as the system becomes more efficient⁴.
3. Increased Security: Both systems aim to improve security within the EU by identifying potential risks before travellers arrive and by accurately tracking their movements⁴.

Preparing for the Changes

Here are our top three tips for businesses preparing for the ETIAS and EES changes:

1. Educate and Inform Employees: Ensure that all employees who travel to Europe are well-informed about the new ETIAS and EES requirements. Conduct training sessions or distribute informational materials that explain the application process for ETIAS and what to expect at border checks. This proactive approach will help avoid any last-minute surprises and ensure smooth travel experiences.
2. Plan and Apply Early: Encourage employees to apply for ETIAS well in advance of their travel dates. Since the application process can take up to 72 hours for approval, it’s crucial to avoid last-minute applications. Planning ahead will help ensure that all necessary authorisations are in place before travel.
3. Leverage Technology: Utilise travel management software to streamline the process of managing travel documentation and compliance with the new regulations. These tools can help track ETIAS applications, securely store biometric data, and ensure that all travel plans are in line with EES requirements. This will save time and reduce the risk of non-compliance.

By following these tips, businesses can navigate the new ETIAS and EES systems effectively and maintain efficient travel operations. For the most current advice, please contact your Client Success Manager or your Travel team on 0116 264 5270.